BUSINESS SOLUTION

PG & Service Apartment Management Inside TallyPrime

Manage properties, rooms, tenants, monthly rent, check room availability or when rooms become available, security deposits, renewals, and collections through one integrated system. IT Catalyst helps property owners automate rental operations while continuing to work inside their existing TallyPrime environment.

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check_circle Bed & Room-Level Allocation
check_circle 1-Click Bulk Rent Generation
check_circle 100% Native Tally Solution
YOUR ENTIRE PROPERTY PORTFOLIO

Manage Every Property From One Dashboard

Building, floor, room and bed, each linked to the tenant occupying it and the ledger that follows.

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Level 1

Properties

Multi-property structure & location setup.

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Level 2

Rooms

Single, double & multi-sharing room master.

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Level 3

Beds

Bed-level inventory status & occupancy map.

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Level 4

Tenants

Personal details, PAN & Aadhaar, and rental terms.

payments
Level 5

Rent

Automated billing & payment collection.

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Level 6

Reports

Real-time occupancy & financial analytics.

A TENANT'S JOURNEY

From Check-In To Check-Out

The stages every tenant passes through, and the entries each one creates in Tally.

person_add
Step 1

Tenant Registration

Capture tenant name, address, mobile, email, PAN and Aadhaar, then allocate the property, room and bed.

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Step 2

Security Deposit

Record security deposits directly within TallyPrime with automated receipt voucher posting.

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Step 3

Monthly Rent

Automatically generate monthly rent invoices including additional utility, food, or laundry charges.

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Step 4

Rent Collection

Track full, partial, or advance payments with instant digital receipt generation.

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Step 5

Renewal

Extend rental agreements and update fee schedules with a single click.

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Step 6

Final Settlement

Refund the security deposit after adjusting pending electricity, laundry, food, maintenance and other recoveries.

WHAT GETS AUTOMATED

Spend Less Time Managing Routine Operations

Eliminate manual spreadsheets and let TallyPrime handle your property administration automatically.

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Tasks Usually Done Manually ✕
  • close Room allocation
  • close Monthly rent calculations
  • close Additional charge calculations
  • close Deposit tracking
  • close Outstanding calculation
  • close Renewal reminders
Automated With IT Catalyst ✓
  • check_circle Check room availability (or) when the room becomes available
  • check_circle Automatic room allocation
  • check_circle One-click rent generation
  • check_circle Integrated utility charges
  • check_circle Deposit management
  • check_circle Outstanding tracking
  • check_circle One-click renewals
BUSINESS INSIGHTS

Always Know What's Happening Across Your Properties

Real-time property intelligence widgets designed for instant decision-making.

Occupancy Tracking hotel

Occupancy Status

Occupancy across all properties, rooms and individual beds, with beds freed for reallocation on checkout.

Occupancy Property to Bed
Due Ledger pending

Outstanding Rent

Track pending collections, tenant-wise overdue balances, and payment delays instantly.

Pending Due Tenant-wise
Liability Vault lock

Security Deposits

Monitor active refundable security deposits held across your property portfolio.

Deposits Refundable
Automated Billing update

Rent

Add charges for rent, food, laundry, electricity and other expenses. See rental agreements nearing expiry to initiate extension terms ahead of time. Share payment links.

Renewal Single Click
Collections query_stats

Rent Collections

Full, partial and advance payments, each adjusted automatically against the tenant's outstanding balance.

Receipts Tenant-wise
Cost Control receipt

Expense Summary

Track operational costs such as maintenance, electricity, laundry, and housekeeping.

Expenses Property-wise
WHO THIS IS FOR

Ideal For

PG operators, hostel owners and service apartment businesses.

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Paying Guest Operators

apartment

Service Apartment Owners

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Hostel Management

school

Student Accommodation

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Staff Accommodation

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Co-Living Spaces

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Rental Property Managers

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Multi-Property Owners

WHY IT CATALYST

How We Set It Up for Your Properties

Every property business operates differently. IT Catalyst studies your rental process before configuring a solution around your properties, room structure, billing model, collections, and reporting requirements.

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Property Analysis

Understand how your rental business operates.

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Customized Configuration

Configure the solution around your property structure.

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Training & Go-Live

Ensure staff confidently adopt the new workflow.

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Long-Term Support

Continue supporting your business as operations grow.

FREQUENTLY ASKED QUESTIONS

Frequently Asked Questions

Get clear answers about managing your properties inside TallyPrime.

Yes. The solution supports multi-property structures, allowing you to manage several PG buildings, hostels, or service apartment locations under a single TallyPrime environment.
Yes. You can configure rooms for single occupancy or multi-sharing (double, triple, four-bed sharing) with individual bed-level allocation and tenant billing.
Yes. Electricity (BESCOM) charges, laundry, food, maintenance and other additional charges are calculated for every tenant and shown in a review matrix, where you can verify or amend the values before posting.
Yes. With 1-click batch rent generation, TallyPrime creates monthly rent invoices and posts corresponding tenant ledgers for your entire active occupancy in seconds.
Yes. Refundable security deposits are tracked as dedicated liabilities per tenant, making it easy to adjust final dues or issue refunds during check-out.
Yes. IT Catalyst data migration specialists extract and import active tenant master lists, room assignments, deposit balances, and past ledgers from spreadsheets into TallyPrime.

Ready To Simplify Property & Tenant Management?

Discover how IT Catalyst can implement a complete PG & Service Apartment Management solution inside your existing TallyPrime environment, helping you automate rent generation, improve occupancy management, and gain complete financial visibility.

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